Faculty
Resources
Dive into our step-by-step guidelines and useful materials to help you prepare for the European Congress of Radiology (ECR).
What is your role at
the Congress?
Choose from the categories available.
If you are an Abstract Presenter, please see the section below:
Congratulations! You have been selected to moderate a session at the European Congress of Radiology.
The following information was gathered to assist you in preparing for this commitment and to answer possible questions that you may have.
What is my role as a moderator?
As a moderator, your role is to introduce the session, its aim, and the speakers. Furthermore, you are responsible for moderating the discussion at the end, ensuring that the Q&A session runs smoothly.
What to do 2 to 3 weeks BEFORE the Congress?
- Please familiarise yourself with the session programme. This can be found by searching with the session title on ESR Connect.
- If you have a co-moderator, please coordinate the responsibilities.
- We recommend contacting presenters before the Congress. You might consider discussing potential questions with them in case there are none from the audience. Please feel free to write to us if you need their contact details.
- Do not forget to finalise your faculty agreement. The link to access the form will be sent to you via e-mail closer to the Congress.
- Kindly note that no PowerPoint presentation is needed for your commitment.
What to do shortly before and DURING the session?
- We recommend arriving in the room 15 minutes before the session starts and introducing yourself to the presenters. Our room attendants will gladly assist you with any questions you might have about the functionality and the technical capacities of the room.
- Please ensure to start the session on time and to remind the audience that recording and photographing is prohibited.
- In your introduction we suggest addressing the following points:
- welcome the audience,
- introduce the session, its topic, aim and content,
- introduce the presenters,
- specify if your session is interactive,
- inform the audience that they will be allowed to ask questions after each talk.
- During the session, stay vigilant to comments and questions from the session's attendees. If your session is live streamed, please pay attention to the online participants as well. Allow for all perspectives to be included.
- Please take note of young promising presenters and communicate their names to the ECR Scientific Programme Department. A dedicated form for this will be available for you, onsite. By doing this, we will be able to put their names forward to moderate for future Congresses.
How to receive CME credits?
The audience should be reminded that the session must be evaluated by Monday, March 3, 2025 (23:59 CET) to receive CME credits. The session-specific evaluation form must be submitted together with the Overall Congress Evaluation form.
Please refer them to the ECR App or ESR Connect for further information on the deadlines and CME regulations.
What to do AFTER the session?
If there have been any changes in presentation order or presenters in your session, please approach the room attendant and communicate these for them to take note of it.
What to do if I cannot attend?
Please inform the ECR Scientific Programme Department ([email protected]). If you know of a colleague attending the Congress who could replace you, please feel free to forward their name.
Please keep in mind that the moderator’s name tag is a gift and can be taken home. Thank you for your work and support. We are looking forward to welcoming you at the Congress.
Congratulations! You have been selected to chair a session at the European Congress of Radiology.
The following guide was created to assist you in preparing for this commitment and to answer possible questions that you may have.
What is my role as chairperson?
Your role as chairperson is to introduce the topic of the session, its aim, and the faculty. Furthermore, you are responsible for moderating the panel discussion if there is one and for ensuring that the Q&A session runs smoothly.
How to prepare my introduction?
You DO NOT HAVE to prepare a PowerPoint presentation for your introduction unless you think it is necessary. If you want to use a PowerPoint presentation, please add your potential conflict of interest (or “I do not have any conflict of interest”) on the second slide of the presentation. Please find the PowerPoint presentation template here.
In your introduction, we suggest addressing the following points:
- welcome the audience,
- introduce the session, its topic, aim, and content,
- introduce the presenters,
- inform the audience about the CME credits,
- announce if your session is interactive,
- and say when the audience will be allowed to ask questions (during the panel discussion or after each talk).
How to prepare my INTERACTIVE introduction?
If your introduction is interactive, according to your official invitation, you can add the interactive questions to your PowerPoint presentation by using SLIDO. The unique SLIDO link for your session can be found on the presentation upload page closer to the Congress. Should you need guidelines in preparing your presentation, please follow the instructions here.
What to do 2 to 3 weeks BEFORE the Congress?
- Please familiarise yourself with the session programme. This can be found by searching with the session title on ESR Connect.
- If you have a co-chairperson, please coordinate the responsibilities.
- We recommend contacting the speakers before your session to understand what they intend to present. If your session has a panel discussion, you may elaborate questions for the audience together with the speakers from your session. Should you need their contact details, please do not hesitate to approach the ECR Scientific Programme Department at [email protected].
- Do not forget to finalise your faculty agreement. The link to access the form will be sent to you via email closer to the Congress.
What to do shortly before and DURING the session?
- We recommend arriving in the room 15 minutes before the session starts and introducing yourself to the speakers. Our room attendants will gladly assist you with any questions you might have about the functionality and the technical capacities of the room.
- Please ensure to start the session on time and remind the audience that recording and photographing is prohibited.
- During the session, stay vigilant to comments and questions from the session's (on-site and online) attendees. Allow for all perspectives to be included.
How to receive CME credits?
The audience should be reminded that the session must be evaluated byMonday, March 3, 2025 (23:59 CET) to receive CME credits. The session-specific evaluation form must be submitted together with the Overall Congress Evaluation form.
Please refer them to the ECR App or ESR Connect for further information on the deadlines and CME regulations.
What to do if I cannot attend?
Please inform the ECR Scientific Programme Department ([email protected]). If you know of a colleague attending the Congress who could replace you, please feel free to forward their name.
Please keep in mind that the chairperson’s name tag is a gift and can be taken home. Thank you for your work and support. We are looking forward to welcoming you at the Congress.
Congratulations! You have been selected to give a lecture at the European Congress of Radiology.
The following information was gathered to assist you in preparing for this commitment and to answer possible questions that you may have.
What is my role as an invited speaker?
Your role as a speaker is to give a lecture on a specific topic and to address the questions of the attendees. You are strongly encouraged to participate in the panel discussion at the end if your session has one.
How long should my lecture be?
The duration of your lecture has been communicated in the invitation letter.
How to prepare my lecture?
- Please consult either the session description or – when this is not available – the learning objectives of your lecture to guide you when preparing the content and the aim of your lecture. These can be found by searching with the session title on ESR Connect.
- It is advisable to communicate with your co-speakers in advance to ensure that there are no overlaps between your lectures. Should you need their contact details, please do not hesitate to approach the ECR Scientific Programme Department at [email protected].
- Please make sure that the content of your lecture adheres to the defined level(s) of the European Training Curriculum here.
- If you want to use a PowerPoint presentation, please add your potential conflict of interest (or “I do not have any conflict of interest”) on the second slide of the presentation. Please find the PowerPoint presentation template here.
- If applicable, please feel free to include at the end of your lecture interesting cases demonstrating the learning objectives and take-home messages.
- Please ensure to keep your lecture within the assigned time. We suggest structuring it in such a way as to allow time for comments and questions. We suggest avoiding adding more than one slide per minute of presentation time.
What is an INTERACTIVE lecture?
An interactive lecture has interactive multiple-choice questions for the audience to answer using their digital devices. This type of interactive lecture is created with the help of SLIDO.
Is my lecture INTERACTIVE?
The information regarding the type of your presentation has been indicated in your invitation letter. If you are not sure if your presentation should be interactive or not, please contact the ECR Scientific Programme Department at [email protected].
How to prepare an INTERACTIVE lecture?
The unique SLIDO link for your session can be found on the presentation upload page closer to the Congress. Should you need guidelines in preparing your lecture, please follow the instructions here.
What to do 2 to 4 weeks BEFORE the Congress?
- Please familiarise yourself with the session programme. This can be found by searching with the session title on ESR Connect.
- Take the time to review the presentation title and the learning objectives if your lecture has them. Please inform the session chairperson and the ECR Scientific Programme Department ([email protected]) if you want to make any adjustments.
- We kindly ask you to finalise your faculty agreement. The link to access the form will be sent to you via email closer to the Congress.
What to do shortly before and DURING the Congress?
- Please ensure to visit the Faculty Preview Centre to check your PowerPoint presentation.
- We recommend arriving earlier in the room. Take time to introduce yourself to the room attendant and chairperson(s). This will help them recognise you when introducing the speakers to the audience.
- During the session remain perceptive to comments and questions coming from the audience and ensure to address as much of these as possible. Allow space for your colleagues to share their perspectives.
Is changing my presentation mode an option?
All speakers must present on-site. In exceptional cases, the programme coordinators allow recorded presentations. If you cannot attend in person, please contact the ECR Scientific Programme Department ([email protected]) to clarify with the programme coordinator(s) how to proceed.
What to do if I cannot attend?
Please inform the ECR Scientific Programme Department ([email protected]). If you know of a colleague attending the Congress who could replace you, please feel free to forward us their name.
Thank you for your work and support! We are looking forward to welcoming you at the Congress.
Congratulations! You have been selected to be a panellist at the European Congress of Radiology.
The following information was gathered to assist you in preparing for this commitment and to answer possible questions that you may have.
What is my role as panellist?
Your role as a panellist is to present and argue your point of view on the topic of the session. Before the panel discussion, there are usually two to three brief talks in a session. During the discussion at the end, you are invited to participate with comments on these talks and contribute to the moderated discussion.
You do not have to prepare a PowerPoint presentation.
What to do BEFORE the Congress?
- Please familiarise yourself with the session programme. This can be found by searching with the session title on ESR Connect.
- You can contact your session chairperson(s) and speakers to understand their position on the session topic beforehand. Should you need their contact details, please do not hesitate to approach the ECR Scientific Programme Department at [email protected].
- Depending on the session topic and if suitable, we recommend recalling personal and professional experiences before the session. In general, sharing this information brings the topic closer to the audience.
- We kindly ask you to finalise your faculty agreement. The link to access the form will be sent to you via email closer to Congress.
What to do shortly before and DURING the session?
- We recommend arriving earlier in the room. Take time to introduce yourself to the room attendant and chairperson(s). This will help them recognise you when introducing the speakers to the audience.
- During the session, remain perceptive to comments and questions coming from the audience and ensure that you address as many of them as possible.
- Allow space for your colleagues to share their perspectives.
What to do if I cannot attend?
Please inform the ECR Scientific Programme Department ([email protected]). If you know of a colleague attending the Congress who could replace you, please feel free to forward us their name.
Thank you for your work and support! We are looking forward to welcoming you at the Congress.
ARE YOU AN ABSTRACT PRESENTER?
Please find below further steps to prepare for your assigned presentation format.
In the notification email, you will find your abstract’s final presentation format carefully selected by the ECR Programme Planning Committee.
Please keep in mind that the “final presentation format” might differ from the chosen “preferred presentation format”. The final presentation format is how your abstract is selected to be presented during the congress.
REGISTRATION
Oral presentation - Research Presentation (RP) and Clinical Trials in Radiology (CTiR)
Congratulations! Your abstract has been chosen for an oral presentation in a Research Presentation (RP) or Clinical Trials in Radiology (CTiR) session! It is time to prepare for the Congress.
A Research Presentation (RP)
is a classic oral presentation
of 5 minutes followed by
a 2-minute discussion.
A Clinical Trials in Radiology (CTiR) presentation
is an 8-minute oral presentation,
followed by a 4-minute opinion
presentation by a discussant.
How to prepare my presentation?
- Please use Microsoft PowerPoint format 16:9 for your presentation. Keynote presentations are not allowed. You can download the ECR PPT template here; however, the use is optional.
- The content of a slide should be understandable in 20 seconds. We suggest spending on average one minute per 2 slides during your presentation.
- Make sure there are NO patient names on your slides.
- Please avoid using commercial references.
- The second slide of your presentation should include any conflict of interest that must be disclosed. If this does not apply to you, please add the sentence “I do not have any conflict of interest to disclose”.
Can I present onsite/online?
To give our attendees the best experience possible, the RPS sessions will be conducted onsite only. Live online presentations will not be offered. However, if you cannot attend onsite, a pre-recording of your presentation can be arranged with the ECR Scientific Programme Department ([email protected]).
Will my abstract be proofread?
All the abstracts accepted for RPS and CTiR are proofread. We will notify you once your abstract has been proofread; please take a moment to check if the amendments are to your liking.
When and where will my presentation take place?
You can easily find the date and time of your presentation by accessing your ESR account and clicking on the “Abstracts” section. Once the ECR 2024 programme is published, you can also access the entire congress schedule, including your presentation on ESR Connect.
I have an awarded abstract, what follows next?
One abstract from each topic is chosen and awarded as the “Best Research Presentation Abstract” within its respective topic.
The awards will be announced before the Congress, and only the presenters of the awarded abstracts will receive an email. The awarded abstracts can be found here shortly before the congress.
The awarded participants will be invited to an award ceremony. Further details will be communicated via email in due time.
Where can I find the confirmation of my presentation?
After the congress, you will be notified via email that your abstract’s “Confirmation of Presentation” is available in your ESR account in the “Documents” section.
When will my abstract be published in the Book of Abstracts?
Abstracts selected for an oral presentation will be published in the “Book of Abstracts”, in autumn 2025.
Poster presentation (EPOS™)
Congratulations! Your abstract has been chosen for an EPOS™ poster (Scientific & Educational exhibits). It is time to prepare for the congress.
EPOS™
is the ESR’s Electronic Poster Viewing System for scientific, educational, and EuroSafe Imaging posters. Posters submitted for ECR will be part of the scientific exhibition at the congress and can also be published permanently on the EPOS™ online viewing platform.
EPOS™ on the GO
is an exclusive feature addressed to the top-rated posters. It introduces 6-minute poster presentations delivered live, in a casual setting.
Where can I upload my poster?
You can upload your poster by accessing your ESR account and clicking on the “Abstracts” section.
When is the deadline for uploading my poster?
If you want your poster to be considered for an award, make sure to submit it by January 05, 2025 (23:59 CET). Otherwise, the poster upload will stay open until February 16, 2025 (23:59 CET).
Important information:
- Please read the poster upload guidelines carefully before you start uploading the poster.
- The poster must be written in English.
- Posters cannot be uploaded in Word, PDF or PPT formats. In the system, you can enter the poster text by typing or copying and pasting plain text from a prepared text.
- You can upload up to 30 media files to the poster.
- The media files should be in jpg/.jpeg, .png, .gif and animated gifs with a recommended size of 1024×768 pixels, resolution of 72 dpi, and mode RGB. The maximum file size is 3MB.
- We strongly encourage you to proofread your poster, including co-authors’ names, before the submission. Please note that no changes can be made after the poster is published and receives a DOI number.
Can I edit my poster after uploading?
Editing and withdrawing:
- During the poster upload phase, we can re-open the poster for you if you wish to make changes. However, please make sure to re-submit the poster before the given deadline.
- After the upload phase, if you wish to make amendments after the deadline has passed, we can only amend minor errors (e.g. grammatical mistakes, etc).
- If you wish to edit or withdraw your poster, please contact the EPOS™ Team at [email protected].
Amending the author block:
Each abstract can have a maximum of 9 authors.
To add a new co-author, you can fill out the author form for each new co-author and send it to [email protected] with the abstract/poster number and title.
Amending the author/co-author names:
The names can be amended by accessing that individual ESR account in the profile section. These amendments will be automatically reflected in the abstract/poster.
I have an awarded poster, what follows next?
Posters are eligible to receive the following awards:
- Magna Cum Laude
- Cum Laude
- Certificate of Merit
The awards will be announced before the congress, and only awarded participants will receive an email. The awarded posters can be found here shortly before the congress.
The awarded participants will be invited to an award ceremony. Further details will be communicated via email in due time.
Where will my poster be displayed during the Congress?
All accepted posters are presented electronically in EPOS™ (no paper printouts).
Your poster will be shown in the EPOS™ Area and online as a part of the Scientific and Educational Exhibitions during the congress. The EPOS™ Area will feature large screens dedicated to viewing posters, where you can access all the posters exhibited during ECR 2025.
Only the uploaded poster, not the submitted abstract, will be shown during the congress.
Please remember that the presenting author must be registered in the congress for the poster to be exhibited, but it is optional to attend onsite; you can view the congress online.
Where can I find the confirmation of my presentation?
After the congress, you will be notified via email that your poster’s “Confirmation of Presentation” is available for download in your ESR account in the “Documents” section.
What are my publishing options?
If you have registered for the congress and uploaded your poster successfully, you can publish your poster on the EPOS™ website permanently after the congress. Please remember that only the poster will be published, not the original abstract.
After the congress, you will receive an email requesting your consent to publish your poster. You can accept or deny the publication of your poster in your ESR account.
If you choose to publish, your poster will receive a DOI number and will be published on the EPOS™ platform. The publishing process may take a few months. Once the publication is complete, you will receive a notification by email.
Confirmation of publication
After publication, you will be notified via email that your poster’s “Confirmation of Publication” is available for download in your ESR account in the “Documents” section.
ECR 2025 will see the introduction of our latest addition, “EPOS™ on the GO”, exclusively open to the top-rated posters. This dynamic feature offers a casual setting for you to present to an audience on an open platform within the EPOS™ Area. Share your research live, get feedback, and network with professionals in your field through “EPOS™ on the GO”!
Who can sign up?
Only top-rated posters are offered the opportunity to sign up for EPOS™ on the GO. If your poster qualifies, you will be notified within the decision notification email.
Important information:
- The allotted time per presentation is 6 minutes. The time limit cannot be exceeded.
- There are a total of xxx (TBD) available time slots for reservation.
- Reservation will remain open during congress days.
- Presenters will showcase their work on the “EPOS™ on the GO” screens using the poster that was uploaded during the poster upload phase. No onsite preparation is required from the participants. Please keep in mind that other forms of presentations, such as PowerPoint, are not permitted.
- If you find out you are unable to make it to your presentation time slot, please cancel your reservation online as soon as possible.
- In case all time slots are filled, we recommend that you regularly check the system for potential openings due to cancellations.
Sign-up method:
Step 1: Begin by accessing your ESR account by following the link and signing in.
Step 2: Head to the “EPOS™ on the GO” section on the main page.
Step 3: Click “Reserve a poster presentation slot” to start the reservation process.
Step 4: You will find the number of time slots available per day. Each time slot contains 6 minutes per presentation. Choose your preferred time slot.
Step 5: Scroll down and select the eligible poster you wish to present, then click “Send”.
The reservation is now complete. The presentation details are viewable at the bottom of the page, and you will also receive a confirmation email containing this information.
How to modify my reservation:
To change your time slot reservation, head to your presentation details found in the “EPOS™ on the GO” section, then click “edit”. This will redirect you to the reservation page, where you can view your selection among the open time slots. Repeat the initial reservation steps to confirm your updated time slot. An email with the revised presentation details will be sent to you.
How to cancel my reservation:
To cancel your reserved time slot, head to your presentation details in the “EPOS™ on the GO” section, then click “cancel”. A pop-up message will appear; click “cancel reservation”. Your time slot reservation is now cancelled, and you will receive a new email confirming your cancellation.
What to do during the Congress?
“EPOS™ on the GO” stages will be located in the EPOS™ Area. Please be present in the EPOS Area at least 15 minutes prior to the reserved time slot to check in with the ESR staff.
Further information regarding your onsite participation will be sent prior to the congress in due course.
What to do shortly before and DURING the session?
- We recommend arriving in the room 15 minutes before the session starts. Our room attendants will gladly assist you with any questions you might have about the operability of the session.
- Please ensure to start the session on time and remind the audience that recording and photographing is prohibited.
- During the session, stay vigilant to comments and questions from the session’s (on-site and online) attendees. Allow for all perspectives to be included.
ECR 2024 will see the introduction of our latest addition, “EPOS on the Go”, exclusively open to the top 500 rated posters. This dynamic feature offers a casual setting for you to present to an audience on an open platform within the EPOS Lounge. Share your research live, get feedback, and network with professionals in your field through “EPOS on the Go”!
Who can sign up?
Only top-rated posters are offered the opportunity to sign up for EPOS on the Go. If your poster qualifies, you will be notified within the decision notification email.
Important information:
- The allotted time per presentation is 6 minutes. The time limit cannot be exceeded.
- There are a total of 240 available time slots for reservation.
- Reservation will remain open during congress days.
- Presenters will showcase their work on the “EPOS on the Go” screens using the poster that was uploaded during the poster upload phase. No onsite preparation is required from the participants. Please keep in mind that other forms of presentations, such as PowerPoint, are not permitted.
- If you find out you are unable to make it to your presentation time slot, please cancel your reservation online as soon as possible.
- In case all time slots are filled, we recommend that you regularly check the system for potential openings due to cancellations.
Sign-up method:
Step 1: Begin by accessing your ESR account by following the link and signing in.
Step 2: Head to the “EPOS on the Go” section on the main page.
Step 3: Click “Reserve a poster presentation slot” to start the reservation process.
Step 4: You will find the number of time slots available per day. Each time slot contains 6 minutes per presentation. Choose your preferred time slot.
Step 5: Scroll down and select the eligible poster you wish to present, then click “Send”.
The reservation is now complete. The presentation details are viewable at the bottom of the page, and you will also receive a confirmation email containing this information.
How to modify my reservation:
To change your time slot reservation, head to your Presentation Details found in the “EPOS on the Go” section, then click “edit”. This will redirect you to the reservation page, where you can view your selection among the open time slots. Repeat the initial reservation steps to confirm your updated time slot. An email with the revised presentation details will be sent to you.
How to cancel my reservation:
To cancel your reserved time slot, head to your Presentation Details in the “EPOS on the Go” section, then click “cancel”. A pop-up message will appear; click “cancel reservation”. Your time slot reservation is now cancelled, and you will receive a new email confirming your cancellation.
What to do during the Congress?
“EPOS on the Go” stages will be located in the EPOS Lounge. Please be present in the EPOS Lounge at least 15 minutes prior to the reserved time slot to check in with the ESR staff.
Further information regarding onsite preparation will be sent prior to the congress in due course.
Student Presentation
For any questions regarding student presentations, please contact us via the button below.
Support Programmes
The support programmes include “Invest in the Youth” for radiologists in training and “Shape your Skills” for radiographers (radiological technologists).
For more information, please head to www.myESR.org/supportprogrammes
Should you have any questions regarding the Invest in the Youth programme, please contact us at [email protected].
For questions regarding the Shape your Skills programme, please contact us at [email protected].
REGISTRATION
Presenter Registration
Congratulations! Your abstract has been chosen for an oral presentation in a Research Presentation (RP) or Clinical Trials in Radiology (CTiR) session! It is time to prepare for the congress.
Valid congress registration is mandatory to present your abstract or to have your poster shown during the congress and/or permanently published after the congress.
A reduced registration fee of EUR 380,- is available for all presenting authors of accepted oral and poster abstracts who are ESR members in good standing by August 31, 2024.
The presenting authors of accepted abstracts without ESR 2024 membership can still register for ECR 2025 for the Early Fee.
Important information:
This offer will only be available if registration is finalised by December 17, 2024, and only applies to the presenting author (not first or any other authors).
If the presenting author cannot register for the congress, they have the option to make an attending co-author or colleague the presenting author so that this person can present their work at the congress.
Each abstract receives one reduced registration ticket for the presenting author. Once the reduced registration payment is completed, the ticket is not transferable.
If the presenter change occurs before the reduced registration payment is completed, the reduced registration fee benefit is transferred to the new presenting author.
Please make sure to use the account with the same Personal ID for registration that was used to submit the abstract(s).
ARE YOU AN ABSTRACT PRESENTER?
Please find below further steps to prepare for your assigned presentation format.
In the notification email, you will find your abstract’s final presentation format carefully selected by the ECR Programme Planning Committee.
Please keep in mind that the “final presentation format” might differ from the chosen “preferred presentation format”. The final presentation format is how your abstract is selected to be presented during the congress.
REGISTRATION
Oral presentation - Research Presentation (RP) and Clinical Trials in Radiology (CTiR)
Congratulations! Your abstract has been chosen for an oral presentation in a Research Presentation (RP) or Clinical Trials in Radiology (CTiR) session! It is time to prepare for the Congress.
A Research Presentation (RP)
is a classic oral presentation
of 5 minutes followed by
a 2-minute discussion.
A Clinical Trials in Radiology (CTiR) presentation
is an 8-minute oral presentation,
followed by a 4-minute opinion
presentation by a discussant.
How to prepare my presentation?
- Please use Microsoft PowerPoint format 16:9 for your presentation. Keynote presentations are not allowed. You can download the ECR PPT template here; however, the use is optional.
- The content of a slide should be understandable in 20 seconds. We suggest spending on average one minute per 2 slides during your presentation.
- Make sure there are NO patient names on your slides.
- Please avoid using commercial references.
- The second slide of your presentation should include any conflict of interest that must be disclosed. If this does not apply to you, please add the sentence “I do not have any conflict of interest to disclose”.
Can I present onsite/online?
To give our attendees the best experience possible, the RPS sessions will be conducted onsite only. Live online presentations will not be offered. However, if you cannot attend onsite, a pre-recording of your presentation can be arranged with the ECR Scientific Programme Department ([email protected]).
Will my abstract be proofread?
All the abstracts accepted for RPS and CTiR are proofread. We will notify you once your abstract has been proofread; please take a moment to check if the amendments are to your liking.
When and where will my presentation take place?
You can easily find the date and time of your presentation by accessing your ESR account and clicking on the “Abstracts” section. Once the ECR 2024 programme is published, you can also access the entire congress schedule, including your presentation on ESR Connect.
I have an awarded abstract, what follows next?
One abstract from each topic is chosen and awarded as the “Best Research Presentation Abstract” within its respective topic.
The awards will be announced before the Congress, and only the presenters of the awarded abstracts will receive an email. The awarded abstracts can be found here shortly before the congress.
The awarded participants will be invited to an award ceremony. Further details will be communicated via email in due time.
Where can I find the confirmation of my presentation?
After the congress, you will be notified via email that your abstract’s “Confirmation of Presentation” is available in your ESR account in the “Documents” section.
When will my abstract be published in the Book of Abstracts?
Abstracts selected for an oral presentation will be published in the “Book of Abstracts”, in autumn 2025.
Poster presentation (EPOS™)
Congratulations! Your abstract has been chosen for an EPOS™ poster (Scientific & Educational exhibits). It is time to prepare for the congress.
EPOS™
is the ESR’s Electronic Poster Viewing System for scientific, educational, and EuroSafe Imaging posters. Posters submitted for ECR will be part of the scientific exhibition at the congress and can also be published permanently on the EPOS™ online viewing platform.
EPOS™ on the GO
is an exclusive feature addressed to the top-rated posters. It introduces 6-minute poster presentations delivered live, in a casual setting.
Where can I upload my poster?
You can upload your poster by accessing your ESR account and clicking on the “Abstracts” section.
When is the deadline for uploading my poster?
If you want your poster to be considered for an award, make sure to submit it by January 05, 2025 (23:59 CET). Otherwise, the poster upload will stay open until February 16, 2025 (23:59 CET).
Important information:
- Please read the poster upload guidelines carefully before you start uploading the poster.
- The poster must be written in English.
- Posters cannot be uploaded in Word, PDF or PPT formats. In the system, you can enter the poster text by typing or copying and pasting plain text from a prepared text.
- You can upload up to 30 media files to the poster.
- The media files should be in jpg/.jpeg, .png, .gif and animated gifs with a recommended size of 1024×768 pixels, resolution of 72 dpi, and mode RGB. The maximum file size is 3MB.
- We strongly encourage you to proofread your poster, including co-authors’ names, before the submission. Please note that no changes can be made after the poster is published and receives a DOI number.
Can I edit my poster after uploading?
Editing and withdrawing:
- During the poster upload phase, we can re-open the poster for you if you wish to make changes. However, please make sure to re-submit the poster before the given deadline.
- After the upload phase, if you wish to make amendments after the deadline has passed, we can only amend minor errors (e.g. grammatical mistakes, etc).
- If you wish to edit or withdraw your poster, please contact the EPOS™ Team at [email protected].
Amending the author block:
Each abstract can have a maximum of 9 authors.
To add a new co-author, you can fill out the author form for each new co-author and send it to [email protected] with the abstract/poster number and title.
Amending the author/co-author names:
The names can be amended by accessing that individual ESR account in the profile section. These amendments will be automatically reflected in the abstract/poster.
I have an awarded poster, what follows next?
Posters are eligible to receive the following awards:
- Magna Cum Laude
- Cum Laude
- Certificate of Merit
The awards will be announced before the congress, and only awarded participants will receive an email. The awarded posters can be found here shortly before the congress.
The awarded participants will be invited to an award ceremony. Further details will be communicated via email in due time.
Where will my poster be displayed during the Congress?
All accepted posters are presented electronically in EPOS™ (no paper printouts).
Your poster will be shown in the EPOS™ Area and online as a part of the Scientific and Educational Exhibitions during the congress. The EPOS™ Area will feature large screens dedicated to viewing posters, where you can access all the posters exhibited during ECR 2025.
Only the uploaded poster, not the submitted abstract, will be shown during the congress.
Please remember that the presenting author must be registered in the congress for the poster to be exhibited, but it is optional to attend onsite; you can view the congress online.
Where can I find the confirmation of my presentation?
After the congress, you will be notified via email that your poster’s “Confirmation of Presentation” is available for download in your ESR account in the “Documents” section.
What are my publishing options?
If you have registered for the congress and uploaded your poster successfully, you can publish your poster on the EPOS™ website permanently after the congress. Please remember that only the poster will be published, not the original abstract.
After the congress, you will receive an email requesting your consent to publish your poster. You can accept or deny the publication of your poster in your ESR account.
If you choose to publish, your poster will receive a DOI number and will be published on the EPOS™ platform. The publishing process may take a few months. Once the publication is complete, you will receive a notification by email.
Confirmation of publication
After publication, you will be notified via email that your poster’s “Confirmation of Publication” is available for download in your ESR account in the “Documents” section.
ECR 2025 will see the introduction of our latest addition, “EPOS™ on the GO”, exclusively open to the top-rated posters. This dynamic feature offers a casual setting for you to present to an audience on an open platform within the EPOS™ Area. Share your research live, get feedback, and network with professionals in your field through “EPOS™ on the GO”!
Who can sign up?
Only top-rated posters are offered the opportunity to sign up for EPOS™ on the GO. If your poster qualifies, you will be notified within the decision notification email.
Important information:
- The allotted time per presentation is 6 minutes. The time limit cannot be exceeded.
- There are a total of xxx (TBD) available time slots for reservation.
- Reservation will remain open during congress days.
- Presenters will showcase their work on the “EPOS™ on the GO” screens using the poster that was uploaded during the poster upload phase. No onsite preparation is required from the participants. Please keep in mind that other forms of presentations, such as PowerPoint, are not permitted.
- If you find out you are unable to make it to your presentation time slot, please cancel your reservation online as soon as possible.
- In case all time slots are filled, we recommend that you regularly check the system for potential openings due to cancellations.
Sign-up method:
Step 1: Begin by accessing your ESR account by following the link and signing in.
Step 2: Head to the “EPOS™ on the GO” section on the main page.
Step 3: Click “Reserve a poster presentation slot” to start the reservation process.
Step 4: You will find the number of time slots available per day. Each time slot contains 6 minutes per presentation. Choose your preferred time slot.
Step 5: Scroll down and select the eligible poster you wish to present, then click “Send”.
The reservation is now complete. The presentation details are viewable at the bottom of the page, and you will also receive a confirmation email containing this information.
How to modify my reservation:
To change your time slot reservation, head to your presentation details found in the “EPOS™ on the GO” section, then click “edit”. This will redirect you to the reservation page, where you can view your selection among the open time slots. Repeat the initial reservation steps to confirm your updated time slot. An email with the revised presentation details will be sent to you.
How to cancel my reservation:
To cancel your reserved time slot, head to your presentation details in the “EPOS™ on the GO” section, then click “cancel”. A pop-up message will appear; click “cancel reservation”. Your time slot reservation is now cancelled, and you will receive a new email confirming your cancellation.
What to do during the Congress?
“EPOS™ on the GO” stages will be located in the EPOS™ Area. Please be present in the EPOS Area at least 15 minutes prior to the reserved time slot to check in with the ESR staff.
Further information regarding your onsite participation will be sent prior to the congress in due course.
What to do shortly before and DURING the session?
- We recommend arriving in the room 15 minutes before the session starts. Our room attendants will gladly assist you with any questions you might have about the operability of the session.
- Please ensure to start the session on time and remind the audience that recording and photographing is prohibited.
- During the session, stay vigilant to comments and questions from the session’s (on-site and online) attendees. Allow for all perspectives to be included.
ECR 2024 will see the introduction of our latest addition, “EPOS on the Go”, exclusively open to the top 500 rated posters. This dynamic feature offers a casual setting for you to present to an audience on an open platform within the EPOS Lounge. Share your research live, get feedback, and network with professionals in your field through “EPOS on the Go”!
Who can sign up?
Only top-rated posters are offered the opportunity to sign up for EPOS on the Go. If your poster qualifies, you will be notified within the decision notification email.
Important information:
- The allotted time per presentation is 6 minutes. The time limit cannot be exceeded.
- There are a total of 240 available time slots for reservation.
- Reservation will remain open during congress days.
- Presenters will showcase their work on the “EPOS on the Go” screens using the poster that was uploaded during the poster upload phase. No onsite preparation is required from the participants. Please keep in mind that other forms of presentations, such as PowerPoint, are not permitted.
- If you find out you are unable to make it to your presentation time slot, please cancel your reservation online as soon as possible.
- In case all time slots are filled, we recommend that you regularly check the system for potential openings due to cancellations.
Sign-up method:
Step 1: Begin by accessing your ESR account by following the link and signing in.
Step 2: Head to the “EPOS on the Go” section on the main page.
Step 3: Click “Reserve a poster presentation slot” to start the reservation process.
Step 4: You will find the number of time slots available per day. Each time slot contains 6 minutes per presentation. Choose your preferred time slot.
Step 5: Scroll down and select the eligible poster you wish to present, then click “Send”.
The reservation is now complete. The presentation details are viewable at the bottom of the page, and you will also receive a confirmation email containing this information.
How to modify my reservation:
To change your time slot reservation, head to your Presentation Details found in the “EPOS on the Go” section, then click “edit”. This will redirect you to the reservation page, where you can view your selection among the open time slots. Repeat the initial reservation steps to confirm your updated time slot. An email with the revised presentation details will be sent to you.
How to cancel my reservation:
To cancel your reserved time slot, head to your Presentation Details in the “EPOS on the Go” section, then click “cancel”. A pop-up message will appear; click “cancel reservation”. Your time slot reservation is now cancelled, and you will receive a new email confirming your cancellation.
What to do during the Congress?
“EPOS on the Go” stages will be located in the EPOS Lounge. Please be present in the EPOS Lounge at least 15 minutes prior to the reserved time slot to check in with the ESR staff.
Further information regarding onsite preparation will be sent prior to the congress in due course.
Student Presentation
For any questions regarding student presentations, please contact us via the button below.
Support Programmes
The support programmes include “Invest in the Youth” for radiologists in training and “Shape your Skills” for radiographers (radiological technologists).
For more information, please head to www.myESR.org/supportprogrammes
Should you have any questions regarding the Invest in the Youth programme, please contact us at [email protected].
For questions regarding the Shape your Skills programme, please contact us at [email protected].
REGISTRATION
Presenter Registration
Congratulations! Your abstract has been chosen for an oral presentation in a Research Presentation (RP) or Clinical Trials in Radiology (CTiR) session! It is time to prepare for the congress.
Valid congress registration is mandatory to present your abstract or to have your poster shown during the congress and/or permanently published after the congress.
A reduced registration fee of EUR 380,- is available for all presenting authors of accepted oral and poster abstracts who are ESR members in good standing by August 31, 2024.
The presenting authors of accepted abstracts without ESR 2024 membership can still register for ECR 2025 for the Early Fee.
Important information:
This offer will only be available if registration is finalised by December 17, 2024, and only applies to the presenting author (not first or any other authors).
If the presenting author cannot register for the congress, they have the option to make an attending co-author or colleague the presenting author so that this person can present their work at the congress.
Each abstract receives one reduced registration ticket for the presenting author. Once the reduced registration payment is completed, the ticket is not transferable.
If the presenter change occurs before the reduced registration payment is completed, the reduced registration fee benefit is transferred to the new presenting author.
Please make sure to use the account with the same Personal ID for registration that was used to submit the abstract(s).
Frequent Questions & Answers
If you are participating in a session as moderator, chairperson, speaker, panellist, abstract presenter, workshop instructor or tutor, you are considered as faculty.
Please go to “Registration” in the ESR account and follow the indicated steps in order to finalise your registration.
Any information regarding travel and accommodation support can be found in the invitation policy from your official invitation, received via email from the ECR Scientific Programme Department ([email protected]).
A unique upload link to our presentation management system will be sent to you before the Congress. Please contact us ([email protected]) if you have not received it.
You can access the ECR PowerPoint template for download here.
If you are participating in the Cube or AIX programme, you will find specific templates for these programmes here in due course.
If you are NOT a faculty member participating in the Cube programme, it is NOT mandatory for you to use the ECR PowerPoint template.
Please inform the ECR Scientific Programme Department ([email protected]) or the ECR Abstracts Team ([email protected]). If you know of a colleague attending the Congress who could replace you, please feel free to forward their name.
Please report any issue to the room attendant immediately. If the room attendant is unable to assist you, please contact the ESR staff members directly. The list of the contacts according to the responsibilities can be found below.
The Faculty Reception location will be made available at a later date.
Your certificate of attendance will be available in My Certificates in ESR Connect after the Congress.
Please use a browser to open ESR Connect and do not use the ECR App
Your CME certificate will be available in My Certificates in ESR Connect after the Congress.
Please use a browser to open ESR Connect and do not use the ECR App.
Abstract presenters can find their presentation certificates in the ESR account. Moderators, chairpersons, speakers and panellists should contact the ECR Scientific Programme Department ([email protected]), which will issue their certificate.
ESR CONNECT
A public ESR Connect profile is automatically assigned to all faculty members participating in the ECR programme. Here you have the opportunity to share your fields of interest and recently published work with the radiology community participating in the Congress.
On one side, ESR Connect is a board where you can share information about your expertise with the other participants at the Congress. With the help of the ESR Connect messaging system, you can contact presenters directly in order to collaborate, ask questions, exchange scientific work or simply network.
Please visit ESR Connect and log in with your personal ESR MyUserArea credentials. After you have successfully logged in, please refer to the “My Speaker Profile” section in your account and complete the form. A video tutorial on how to do this can be found linked below this section.
Please contact our ESR Connect Team ([email protected]) for assistance.
Contacts
Important contacts:
For any questions concerning your registration, badge, or confirmation of attendance, please contact the Membership and Registration Department ([email protected]).
For any educational and scientific programme-related questions, please contact the ECR Scientific Programme Department ([email protected]).
For any questions regarding your submission, please contact the ECR Abstracts Team ([email protected]).
For any questions related to the CME accreditation, please contact the ESR CME Team ([email protected]).
For any questions related to The Cube and AI Theatre, please contact Hannah Lienhardt ([email protected]).
- For any questions related to Satellite Symposia, please contact Mihnea Iuga ([email protected]).