General information

Deadlines

Abstract submission will be open from July 1 to October 15, 2019 23:59 CEST

Poster upload of accepted submissions is open until January 13, 2020.

Please keep in mind that meeting this deadline is mandatory for all Voice of EPOS presenters.

Selection process

The authors of the best-rated abstracts who selected the respective affirmation during abstract submission are invited to present their work in person at The Voice of EPOS™. The invitation must be confirmed in the presenter account within the given timeframe so the presentation can be scheduled definitely in the respective session.

Note that confirmations after the given deadline cannot be accepted, and your presentation will have to be cancelled if you do not respond in time.

Participation

To take part in The Voice of EPOS™, the presenter has to select the respective affirmation during poster abstract submission. Notifications of acceptance/rejection of the posters and invitations to participate in The Voice of EPOS™ will be sent to all presenters at the beginning of December 2019. Invitations to participate in The Voice of EPOS™ have to be confirmed in the presenter account.

Registration discount

All presenting authors at The Voice of EPOS™ will be able to register with the Oral Presenter Member / VoE Member fee until the middle fee deadline on December 12, provided that their ESR membership was completed by August 31, 2019.

All other Voice of EPOS applicants will be able to register with the reduced Early Fee until December 12.

The reduced fees will be automatically saved in your MyUserArea account, where you can process your registration under MyRegistration.

For more information on the requirements please visit the registration page and the abstract submission page.

Time and Location

Presentations will take place on 5 different stages from Wednesday to Sunday in and around the EPOS Lounge on the first level. Stage 5 will be dedicated exclusively to radiographers/radiological technologists.

Programme

You can find the posters and sessions scheduled in the Voice of EPOS Final Programme and the online programme by the end of February 2020.

From the beginning of March onwards you will be able to access the poster content in EPOS Online.

Sessions

Sessions include 6-8 presentations that are grouped by topic or language/country. Speaking time of the presentations is 4-5 minutes, followed by questions from the audience.

All sessions are moderated by an expert in the field, and moderators of language sessions speak the respective language.

Language and Topic Sessions

Language/Country sessions are presented and moderated in the respective language (English is also possible if desired).

Topic sessions are presented and moderated only in English.

All posters for topic and language sessions are displayed in English.

Poster submission

Poster upload within the deadline is mandatory for all Voice of EPOS™ presenters. Deadline: January 13, 2020

If you do not upload your poster before the deadline, your presentation for The Voice of EPOS™ will be cancelled.

You can refer to already published posters for examples of the format - to access the best posters of ECR 2019 please click here.

Please note that posters cannot be uploaded in .pdf or .ppt format. If you include videos in your poster and wish to show them during your talk, please check the loading time and display quality to make sure that a smooth presentation is possible. There is a limit of 1,500 words for the text, but we recommend to structure the poster in a way that enables a compatible oral presentation of 4-5 minutes.

Presentation details

Please prepare a speech of 4-5 minutes maximum highlighting the main messages/teaching points of your poster.

During your presentation, you will be able to access your uploaded poster in the Presentation Mode on a laptop at the speaker's desk, and the same image will also be shown to the audience on a large screen.

You can click through the poster and show any section or image that you wish in order to highlight the main message of your work.

Please note that it is not possible to show additional files such as slides, videos or images - all presentation elements must be part of your poster.

However, you can of course prepare notes for yourself to back up your oral presentation.

There might be changes in the order of presentations, and therefore the presenting authors are asked to attend the entire session.

Presenters are kindly asked to check in at the Voice of EPOS desk 10-15 minutes before the session starts. For Stage 5 please check in at the Radiographers Voice of EPOS desk.

Presentation Mode Preview

During the presentation, your poster will be displayed in a format slightly different from the EPOS Online format. You can preview your finished poster in the Presentation Mode in your Poster Submission account to prepare your oral presentation and make sure that you know where to find all relevant images and text parts.

  • At the top and bottom menu line you can switch between the poster sections.
  • Clicking on an image opens the full screen view, where you can move back and forth between images with the arrows that appear on the right and left side during mouse-over or with the arrows on the keyboard.
  • By moving the scroll wheel of the mouse, you can zoom in and out of an image.
  • Click on a certain part of the image first to scroll to this particular area.
  • With the (i) icon on the left side you can close and open the image caption.
  • The (x) icon on the right side closes the image.
  • Do not click on the poster number shown in the top menu line during your presentation (not seen in the preview), as this leads to the next poster.

Certificates

Presenting authors of The Voice of EPOS™ will receive a certificate of their oral presentation by e-mail after the congress.

Certificates related to the EPOS™ poster (online and onsite presentation) will be available for download in the MyUserArea of the presenter after the congress.

Recording and Live Streaming

Some presentations will be broadcast online via the ECR Live streaming service and recorded for ESR Connect.

With their participation in The Voice of EPOS™ the presenting authors agree to the live streaming and recording.

The presenting author can withdraw his/her consent at any time by sending an email to voiceofepos@myesr.org.

Contact

If you have any questions, please contact our Voice of EPOS™ support!