IMPORTANT: All presentations must be uploaded to WeTransfer by June 21, 2020.

Guidelines for Recorded Presentations

Hints for preparation:

  1. Read the additional information found at the end of this document regarding the format of RPS and MyT3 presentations.
  2. Should you wish to use our recommended ECR 2020 Online PowerPoint template, please click here.
  3. Simplify material on the slide to illustrate a single point or idea. If there is an abundance of data, divide it into several slides. The content of a slide should be comprehensible in 20 seconds.
  4. Aim to limit your slides to no more than two for each minute of your presentation.
  5. Limit the time of your presentation to the corresponding type:
    • RPS (Research Presentation Sessions): 6 minutes
    • MyT3 (MyThesis in 3 Minutes): 3 minutes
    • CTiR (Clinical Trials in Radiology): 9 minutes
    • S (Students Sessions): 8 minutes
  6. Be sure the information on the slides of your radiological images is well presented – enlargements of the significant areas and arrows are often helpful.
  7. Do not overuse animations available in PowerPoint. 
  8. Avoid any sexist, racially insensitive or inappropriate jokes, comments and slides.
  9. Patient names must not appear on the slides. This would be a violation of patient confidentiality.
  10. Avoid commercial reference unless mandatory to your presentation. Advertising of products is prohibited
     

How to record your presentation:

  1. Prepare the PowerPoint presentation based on the technical requirements and hints at the bottom of the page.
  2. Prepare your headset for audio recording to ensure best audio quality.
  3. Click on the “Slide Show” tab of the ribbon.
  4. Click on “Record Slide Show” and "Record from beginning".
    record
  5. Should you wish to not appear in the video recording, disable the video feed by clicking on the person icon in the bottom-right corner. This way you will only record audio and the transitions of your slides.
  6. When you are ready to start, click on the red record button in the top-left corner – it will give you a countdown (3 – 2 – 1) and will start recording. As you progress through your recorded presentation, PowerPoint will automatically embed individual audio/videos for each slide. Therefore, you can pause (||) and “clear the recording of the current slide” or “clear recording on All Slides” should you wish to and start over.
  7. IMPORTANT: When changing slides, you must stop talking as the audio is paused for a second when you click to the next slide. Be sure to speak clearly and at a reasonable pace.
  8. The recording will stop when you go to the “next” slide after your last one.
  9. You have now successfully recorded your presentation.
  10. If you want to review the recording, simply “preview” your slide show.

For further details on how to record your presentation with PowerPoint on Windows, click here. For details on how to record your presentation with PowerPoint on Mac, click here. Further details on how to record your screen with a Mac can be found here.

 

How to prepare the upload file:

  1. Once you are satisfied with your recording, click on “file” then “export” then “create a video”.
  2. Select the settings: Full HD (1080p) and “Use recorded timings and narrations”.
  3. Click on “create video” and save it as an .MP4 file being sure to name it with Video Name found in the email which was sent to you regarding recording your presentation. 
     

Upload your file to WeTransfer:

  1. Go to https://myesr.wetransfer.com/
  2. Click ‘Add your files’ and select your recorded presentation file.
  3. Add your email address.
  4. Click ‘Transfer’. Please be aware that, depending on the size of your file, it might take a few minutes to upload.
  5. Should you wish to re-record your presentation after it has been uploaded to WeTransfer, please send an email to (video@myesr.org). Your original presentation will be removed from the system and you can then upload your re-recorded presentation.
     

Technical requirements for presentations:

  • Do not use any passwords or encryption for your files.
  • Flash-animations and macros are not supported.
  • When naming your files, please make sure to only use regular characters (a-z, A-Z, 0-9, spaces, underscore and dots) and avoid using special characters (accents, symbols, etc.).

 


Additional information:

RPS (Research Presentation Sessions)

  1. For guidance regarding the structuring of your presentation, please refer to the ECR_2020_Online Edition_RPS template.
  2. Do not cover too much ground. Leave the fine details for publication and discuss only the major points of your work, supported by the conclusions drawn from your data. Remember you are trying to communicate with the audience in a limited time.
  3. Practice and edit your presentation with a critic until you can deliver it clearly and understandably within the time allotted to you. If you exceed the allotted time, the session moderator will have to terminate your presentation.
     

MyT3 (My Thesis in 3 Minutes)

As the title of the session suggests, the presentation time is limited to 3 minutes. As such, please limit the number of slides to a maximum of 5 (title excluded).

It is recommended to view the videos of selected ECR 2018 MyT3 presentations, B-0377, B-0778, B-0821, or  B-1274, for a first impression of what makes these sessions special.

Please familiarise yourself with the concept of the session and present your thesis/work in a concise, understandable, and entertaining way.

Present the question that you attempted to answer in your study, give the results, and tell the audience what that means to clinical practice. Here are some suggestions on what to include in your presentation:

  • Which type of thesis is it (PhD, MSc, BSc, …)?
  • What have I learned from my thesis?
  • What were my experiences during the conduction of the study?
  • Which difficulties or problems did I encounter?
  • What were the most interesting and fascinating parts of the project?

If you have any questions, please contact video@myesr.org