IMPORTANT: All presentations must be uploaded to WeTransfer by June 21, 2020.

Guidelines for Voice of EPOS presenters

Hints for preparation:

  1. Limit the time of your Voice of EPOS presentation to 5 minutes.
  2. Avoid any sexist, racially insensitive or inappropriate jokes, comments and slides.
  3. Patient names must not appear on the presentation. This would be a violation of patient confidentiality.
  4. Avoid commercial reference unless mandatory to your presentation. Advertising of products is prohibited.


How to record your presentation:

  1. Create a free account in Zoom.
    You will require access to your email in order to complete the sign-up process.
    If you already have a Zoom account, please log in with your existing credentials.
  2. Click on “Host a Meeting” > “With Video On” and follow the steps to start the meeting. You may see a pop-up box on your screen asking if you want to open Zoom. Click “agree” to confirm.
    Note: you do not need to have any other person in the meeting to record your presentation.
  3. Go to and search for your poster. 
  4. Open your poster and use the right-hand area titled 'Poster Sections' to navigate through your poster, clicking on sections and images to present them. 
  5. screen sharingIn the Zoom meeting window – click on the button “Share Screen” and click on the page displaying your EPOS poster. Then click ‘share’ to confirm your selection.
    A menu will appear on top of your screen. Click on “more” and click on “Record” to start your presentation.
    IMPORTANT: be sure to speak clearly and at a reasonable pace.
  6. Record your presentation by clicking through the various sections and images of your poster and then press ALT+R to stop the recording. You can also go back to the menu and click “more”, followed by “Stop Recording”.
  7. Stop sharing your screen.
  8. End meeting by clicking on the right-bottom corner red button “END” > “End Meeting for all” 
  9. The system will automatically start a converting process to prepare the video and will then ask you in which location you want to save it. Save the file. Zoom will create its own folder in that chosen location. Your file will be saved in this folder.
  10. Go to the folder where you saved the file, open the Zoom folder and find the .MP4 file of your presentation. Open the file and watch your presentation to make sure you are satisfied. This is the file that you need to send.

Hint: You can stop the recording and start again. However, if you do not start a “new meeting” the recorded file will be in the same folder. Make sure you choose the right one when you are ready to upload the file.

For further details on how to record your presentation with Zoom, click here. Further details on how to record your screen with a Mac can be found here

How to prepare the upload file:

  1. Once you are satisfied with your recording.
  2. Be sure to name it with the Video Name found in the email which was sent to you regarding recording your presentation.

Upload your file to WeTransfer:

  1. Go to
  2. Click ‘Add your files’ and select your recorded presentation file.
  3. Add your email address.
  4. Click ‘Transfer’. Please be aware that, depending on the size of your file, it might take a few minutes to upload.
  5. Should you wish to re-record your presentation after it has been uploaded to WeTransfer, please send an email to [email protected]. Your original presentation will be removed from the system and you can then upload your re-recorded presentation.

Technical requirements for presentations:

  • Do not use any passwords or encryption for your files.
  • Flash-animations and macros are not supported.
  • When naming your files, please make sure to only use regular characters (a-z, A-Z, 0-9, spaces, underscore and dots) and avoid using special characters (accents, symbols, etc.).

If you have any questions, please contact [email protected].